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LOCAL COUNCILS IN
ENGLAND AND WALES
ANNUAL RETURN
FOR THE YEAR ENDED 31 MARCH 2004
BARTON IN FABIS
PARISH COUNCIL |
| SECTION 1 - THE STATEMENT OF ACCOUNTS
I certify that the statement of accounts contained in
this annual return presents fairly the financial position of the council
and its income and expenditure, or properly presents receipts and
payments, as the case may be for the period ended 31 March 2004
(Responsible Financial Officer)
RJ Hawkins
Date
28th
June 2004
I confirm that these accounts were approved by the
council and recorded as council minute reference
Finance
dated
Signed on behalf of the above council
(Chair of meeting approving council's accounts) Date
17th
May 2004
In completing the boxes below please
explain any significant variances on a separate sheet and send this to
the external auditor together with a copy of your bank reconciliation as
at
31 March 2004.
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Year Ending |
Notes and Guidance for Compilers |
| |
31 March 2003
£ |
31 March 2004
£ |
|
| 1 Balances
brought forward |
16958 |
17923 |
Total balances and reserves at the beginning of
the year as recorded in the council's financial records |
| 2 (+) Annual Precept |
1160 |
1529 |
Total amount of precept income
received in the year |
| 3 (+) Total other receipts |
1317 |
10788 |
Total income or receipts as
recorded in the cashbook minus the precept. |
| 4 (-) Staff
Costs |
275 |
804 |
Total expenditure or payments made
to and on behalf of all council employees. Include
salaries and wages, PAYE and NI (employees and employers),
pension contributions and related expenses. |
| 5 (-) Loan interest/ capital
repayments |
NIL |
NIL |
Total expenditure or payments of
capital and interest made during the year on the council's
borrowings (if any) |
| 6 (-) Total other payments |
1237 |
957 |
Total expenditure or payments as
recorded in the cashbook minus staff costs (line 4) and
loan/interest expenditure/payments (line 5). |
| 7 (=) Balances carried
forward |
17923 |
28479 |
Total balances and reserves at the
end of the year. (Must equal (1+2+3) - (4+5+6) |
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| 8 Total cash &
investments |
17923 |
28479 |
The sum of all current and deposit bank
accounts, cash holdings and investments helds as at 31 March - to agree
with bank reconciliation |
| 9 Total fixed assets |
NIL |
NIL |
The recorded current book value at 31 March
of all tangible fixed assets owned by the council as recorded in the asset
register
(Insurance
Value) |
| 10 Total borrowings |
NIL |
NIL |
The outstanding capital balance as at 31
March of all loans from third parties (usually PWLB) |
| SECTION 2 - STATEMENT OF ASSURANCE
We acknowledge as the members of
BARTON IN FABIS
PARISH COUNCIL our responsibility for the
preparation of the accounts and confirm, to the best of our knowledge
and belief, with respect to the council's accounts for the year ended 31
March 2004, that;
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Agreed - Yes or No* |
"Yes"
means that the council: |
| 1 we have
approved the accounts which have been prepared in accordance
with the requirements of the Accounts and Audit Regulations and
proper practices. |
Yes |
prepared
its accounts in the way prescribed by law. |
| 2
we have maintained an adequate system of internal control,
including measures designed to prevent and detect fraud and
corruption |
Yes
|
made
proper arrangements and accepted responsibility for safeguarding
the public money and resources in its charge. |
| 3
we have taken all reasonable steps to assure ourselves that
there are no matters of actual or potential non-compliance with
laws, regulations and codes of practice which could have a
significant financial effect on the ability of the council to
conduct its business or on its finances |
Yes
|
has only
done things that it has the legal power to do and has conformed
to codes of practice and standards in the way it has done so. |
| 4
we have provided proper opportunity for the exercise of
electors' rights in accordance with the requirements of the
Accounts and Audit Regulations |
Yes
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has given
all persons interested the opportunity to inspect and ask
questions about the council's accounts. |
| 5
we have carried out an assessment of the risks facing the
council and taken appropriate steps to manage those risks
including the introduction of internal controls and/or external
insurance cover where required. |
Yes
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considered
the financial and other risks it faces in the operation of the
council and has dealt with them properly. |
| 6
we have maintained an adequate and effective system of internal
audit of the council's accounting records and control systems. |
Yes
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arranged
for a competent person, independent of the financial controls
and procedures, to give an objective view on whether these meet
the needs of the council. |
| 7
we have taken what we consider to be appropriate action on all
matters raised in previous reports from the internal and
external auditors |
Yes
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has taken
appropriate action in response to matters brought to its
attention by auditors |
| 8
we are not aware of any litigation, liabilities or commitments,
events or transactions, occurring either during or after the end
of the financial year being reported, other than those included
in the accounts. |
Yes |
disclosed
everything it should have about its business during the year
including events taking place after the year-end if relevant. |
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| This Statement of Assurance is approved
by the council and recorded as council minute reference
147
Finance dated
5th July 2004 Signed on behalf of
Barton in Fabis Parish Council
Signed by: Chair Date
5th July 2004
Signed by: Clerk
RJ Hawkins
Date
5th July 2004
*Please provide explanations to the external
auditor on a separate sheet for each "No" response that has
been given and describe what action is being taken to address the
weaknesses identified. |
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| SECTION 3 - EXTERNAL AUDITOR'S
CERTIFICATE AND OPINION
We certify that we
have completed the audit of the annual return of Barton in Fabis Parish
Council for the year ended 31 March 2004 |
| SECTION 4 - ANNUAL INTERNAL AUDIT
REPORT
BARTON IN FABIS
PARISH COUNCIL
The council's internal audit, acting independently and
on the basis of an assessment of risk, has included carrying out a
selective assessment of compliance with relevant procedures and controls
expected to be in operation during the financial year ended 31 March
2004.
The internal audit has been carried out in accordance
with the council's needs and planned coverage. On the basis of the
findings in the areas examined, the internal audit conclusions are
summarised in this table. Set out below are the objectives of
internal control and, opposite, are the internal audit conclusions on
whether, in all significant respects, the control objectives were being
achieved throughout the financial year to a standard adequate to meet
the needs of the council.
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Agreed? - Please
choose from one of the following
Yes/ No*/Not covered** |
- Appropriate books of account have been
properly kept throughout the year.
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Yes |
- The council's financial regulations have
been met, payments were supported by invoices, expenditure
was approved and VAT was appropriately accounted for.
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Yes
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- The council assessed the significant risks
to achieving its objectives and had adequate arrangements to
manage these.
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Yes
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- The annual precept requirement resulted
from an adequate budgetary process; progress against the
budget was regularly monitored; and reserves were
appropriate.
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Yes
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- Expected income was fully received, based
on correct prices, properly recorded and promptly banked;
and VAT was appropriately accounted for.
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Yes
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- Petty cash payments were properly supported
by receipts, expenditure was approved and VAT appropriately
accounted for.
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Yes
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- Salaries to employees were paid in
accordance with council approvals and PAYE and NI
requirements were properly applied.
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Yes
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- Asset and investment registers were
complete and accurate and properly maintained.
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Yes
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- Periodic and year-end bank reconciliations
were properly carried out.
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Yes
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- Year end accounts were prepared on the
correct accounting basis (income
and expenditure), agreed with cash book, were
supported by an adequate audit trail from underlying
records, and, where appropriate debtors and creditors were
properly recorded.
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Yes |
- For any other risk areas identified by the
council (list any other risk areas below or on separate
sheets if needed) adequate controls existed:
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Not
Applicable
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| Name of person who carried out the
internal audit
Mr Richard Holmes Signature of person who carried out the internal
audit
Date 28th July 2004
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